The name of this association is the
Western Coventry Community Organization.
Article II Purposes
The purpose of the Western Coventry
Community Organization is to support the Western Coventry Elementary School by
fostering a strong community bond between teachers, parents & students.
Article III Basic Policies
a. The organization shall be
noncommercial, nonsectarian, and nonpartisan.
c. The organization shall work to
promote the health and welfare of children and youth and shall seek to promote
collaboration between parents, schools, and the community at large.
d. No part of the net earnings of the
organization shall be to the benefit of, or be distributable to, its members,
directors, trustees, officers, or other private persons except that the
association shall be authorized and empowered to pay reasonable compensation
for services rendered and to make payments and distributions in furtherance of
the purposes set forth in Article II hereof.
e. Notwithstanding any other provision
of these articles, the organization shall not carry on any other activities not
permitted to be carried on (i) by an organization exempt from federal income
tax under Section 501(c)(3) of the Internal Revenue Code or (ii) by an
organization, contributions to which are deductible under Section 170(c)(2) of
the Internal Revenue Code.
f. The organization or members in their
official capacities shall not, directly or indirectly, participate or intervene
(in any way, including the publishing or distributing of statements) in any
political campaign on behalf of, or in opposition to, any candidate for public
office; or devote more than an insubstantial part of its activities to
attempting to influence legislation by propaganda or otherwise.
g. The organization may vote to be
dissolved with previous notice (14 calendar days) and a two thirds vote of
those present at the meeting.
h. Upon the dissolution of this
organization, after paying or adequately providing for the debts and
obligations of the association, the remaining assets shall be distributed to
Western Coventry Elementary School..
IV Membership and Dues
Section 1.Dues will be set annually as part of the
Section 2.Any parent, guardian, or community member,
may be a member and shall have voting rights.The principal and any other teacher employed at the school may be a
member and have voting rights.
Section 1. The officers of this local
organization shall be a president and/or co-presidents, a vice president and/or
co-vice presidents, a secretary,a
treasurer, and the principal of Western Coventry Elementary School.
Section 2. Officers shall be elected
in the month of May.
Section 3. The vote shall be conducted
by ballot and a majority vote shall elect. When there is only one candidate for
any office that election may be held by voice vote.
Section 4. The following provisions
shall govern the eligibility of individuals to be officers of the Western
Coventry Community Organization.
a. Each officer shall be a member of
this local organization.
b. No officer may be eligible to serve
more than two consecutive terms in the same office.
c. A person who has served in an
office for more than one half of a full term shall be deemed to have served a
full term in such office.
Section 5. Officers shall assume their
official duties following the close of the meeting in June in which they are
elected and shall serve for a term of two years or until their successors are
elected. President and Treasurer will be selected in even years, Vice President
and Secretary will be selected in odd years.
Section 6. A vacancy occurring in the
office of president shall be filled for the remainder of the unexpired term by
the vice president. A vacancy in any office other than president shall be
appointed by the president.
Section 7. There shall be a nominating
committee composed of two(2) members who shall be elected by this local
organization at a regular general membership meeting at least one (1) month
prior to the election of officers.
a. The President shall appoint its
b. The nominating committee shall
nominate an eligible person for each office to be filled and report its
nominees at the regular general membership meeting in April at which time
additional nominations may be made from the floor.
c. Only those individuals who are
current members of this local organization and who have signified their consent
to serve if elected shall be nominated for, or elected to, such office.
d. Upon the expiration of the term of
office or when individuals cease to hold the position that entitles them to be
a member of the board, they shall automatically cease to be a member of the
board and shall be relieved of all duties and responsibilities incident to such
membership. All records, books, and other materials pertaining to the position
shall be turned over to the president and all funds pertaining to the position
shall be returned to the treasurer within 14 days.
e.If any member of the executive
boardshall at any time cease to meet
the qualifications or fulfill the duties of the position, that person may be
removed from the board by the following resolution: Officers can be removed by
a two-thirds vote of those present (assuming quorum)at a regular meeting where previous notice
has been given.
Article VI Duties of Officers
Section 1. The president and
a. Preside at all meetings of this
b. Serve as an ex officio member of
all committees except the nominating committee;
c. Coordinate the work of the officers
and committees of this local organization in order that the purposes may be
d. Perform such other duties as may be
provided for by these bylaws.
Section 2. The vice president and
or/co-vice presidents shall
a. Act as aide to the president;
b. Perform the duties of the president
in the president’s absence or inability to serve;
c. Perform such other duties as may be
provided for by these bylaws or directed by the president.
Section 3. The secretary shall
a. Record the minutes of all meetings
of the Western Coventry Community Organization;
b. Be prepared to read the records of
any previous meetings;
c. File all records;
d. Have a current copy of the bylaws;
e. Maintain a membership list;
f. Perform such other duties as may be
provided for by these bylaws or directed by the president..
Section 4. The treasurer shall
a. Have custody of the funds of this
b. Maintain a full account of the
funds of this local organization;
c. Make disbursements as authorized by
the president, executive board, or this local organization in accordance with
the budget adopted by this local organization, have checks or vouchers over
$500.00 signed by two people: the treasurer and one other person who is on the
d. Cause to be kept a full and
accurate account of the receipts and disbursements in the books belonging to
the Western Coventry Community Organization;
e. Provide a written financial
statement to the Executive board at each meeting;
f. Present an annual report of the
financial condition of the organization;
g. Submit the books annually for an
audit by an auditing committee selected by the Executive board s at least one
month before the meeting at which new officers assume duties.
h. Report the findings of the annual
audit to the Executive board and present any resolution if necessary.
i. Perform such other duties as may be
provided for by these bylaws or directed by the president..
Section 5. Duties of the Executive board shall
a. Carry out such business as may be
referred to it by the membership of the organization;
b. Create a report at the regular
general membership meetings of this local organization;
c. Prepare and submit an annual budget
to this local organization’s general membership for adoption;
d. Approve payment of routine bills
within the limits of the approved budget;
e. Transact business referred to it by
f. Appoint standing committee chairs
g. Approve the work of the committees;
h. Act in emergencies between meetings
of the board;
i. Make a report at each meeting.
j..Set agenda of general membership
Section 6. Regular meetings of the
board shall be held with the date and time to be fixed by the board at its
first meeting of the year.
Section 7. Special meetings of the
board may be called by the president or when requested by five members upon 3
days notice to each member of the board.
Section 8. At all meetings of the
board, a majority of the members of the board shall constitute a quorum for the
transaction of business.
Article VII Committees
Section 1. Only members of this local
organization shall be eligible to serve in any elective or appointive
Section 2. The standing committees of
this local organization shall be
e. Communications (website, social
media, email etc.)
g. Other Committees Identified and
Voted on by membership as needs arise such as but not limited to:Enrichment,
misc. Events, etc.)
Section 3. The term of office of a
committee chair shall be one year or until the selection of a successor.
Section 4. The chair of each committee
shall present a plan of work to the executive board for approval. No committee
work shall be undertaken without the consent of the executive board.
Section 5. If any committee chair or
committee member shall at any time, cease to meet the qualifications or fulfill
the duties of the position, that person may be removed from the committee by
the following resolution:With prior
notice the executive board with a two-thirds vote may remove a committee chair
and the president may appoint a new chair.
Article VIII General Membership Meetings
Section 1. Regular meetings of this
local organization shall be held on a day set at the beginning of the year to
be consistent each month. Seven days notice shall be given to the membership of
any change of date unless in the case of emergency (i.e. weather or other
unexpected event that impacts scheduling) See standing rules for further
Section 2. Special meetings of this
organization may be called by the president or by 5 members three (3) days
notice having been given.
Section 3. Voting by proxy is
Section 4. Eight (8) members shall
constitute a quorum for the transaction of business in any meeting of this
Article IX Fiscal Year
The fiscal year of the Western
Coventry Community Organization shall begin on July 1 and end on the following
Article X Parliamentary Authority
The rules contained in the current
edition of Robert’s Rules of Order, Newly
Revised shall govern Western Coventry Community Organization in all cases
in which they are applicable and in which they are not in conflict with special
rules of order or Articles of Incorporation.
Article XI Amendments
Section 1. These bylaws may be amended
at any regular general membership meeting of the Western Coventry Community
Organization by a two-thirds vote of those present and voting, provided the
amendments have been approved by the Executive board and notice of proposed
amendments has been provided to the membership 30 days prior to the meeting.
Section 2.Bylaws will be reviewed annually.
Unit Name: ____Western Coventry
Community Organization ____
Unit President:______Jennifer Koczan ________________________
Approved by the members at:________Bylaws meeting of Founding Members___________________